Our guiding principles for dealing with personal data are:
- We do not collect more data than absolutely necessary for any given purpose.
- We only use data for the purpose it was collected for.
- We do not disclose your data to third parties.
- We keep track of all processes through which we acquire personal data.
- We ensure that additional controls are in place for financial information.
- If you want to know, we can inform you about what kind of data we store about you at any time.
- Upon your request, we will delete personal information we have collected about you.
- All staff and volunteers at UBIE who have access to your data understand the importance of keeping your information safe and secure at all times and are required to sign a Data Confidentiality Agreement with UBIE.
We make sure that appropriate physical, technical and human controls are in place to ensure we take good care of your information. However, we would like to point out that while we do our best to protect your privacy, UBIE cannot guarantee 100% security of information shared with us over the internet. Some ways of online data exchange – such as unencrypted e-mails – are always at some risk of being intercepted by third parties without your or our knowledge. Therefore whenever you transmit information to us, you do so at your own risk. Once we receive your data, we make every effort to try to ensure its security on our systems.
We cannot be responsible for the privacy policies and practices of other websites even if you access them using links from our websites and recommend that you check the policy of each site you visit.
Newsletter and Info-Mails
On various places on our website, you can sign up for our newsletter or for our press newsletter. Usually we will only ask for you email address. In some cases we might also ask for your name and country to personalise our communication to you. We will only use this information to send you the newsletter (respectively press information) by email. Your sign-on will only become effective once you have verified it by clicking on the link in the verification email we then send to the email address you have provided (double-opt-in procedure).
You can unsubscribe at any time by clicking on the unsubscribe link in the footer section of any of the newsletters or press information mails you have received from us.
To improve the quality of the newsletters we are sending to you and to make them more informative for you, we make use of Action Network’s and Mailchimp’s tracking function. This allows us to see when you have opened a particular newsletter and if you clicked on any of the links in the newsletter. Only a very small group within our Communication Team has access to this information and we do not share these insights within UBIE or with third parties (other than perhaps in the form of anonymised, aggregated statistics).
Application for membership
If you want to become member of UBIE, we will ask you to provide a wider range of personal information about your identity, ways of contacting you, your motivations and about your skills that you could bring in to support UBIE’s work.
We might append this information by data we need to manage your membership (e.g. date of joining or membership fee payment details). Only a very small number of people within UBIE (usually the Core Group as well as members of the Membership Working Group) have access to this information. All persons dealing with your data are required to sign our Data Confidentiality Agreement.
We regularly use this information to connect you to other members of UBIE, most notably Working Group coordinators and National Contact Points. We also use your contact information to add you to our Membership Mailing List and to online tools we use within the network.
We do not share personal information of our members with third parties.
In order to handle donations and to collect membership fees, we use third-party tools. Through these, you might be asked to provide data that identifies you as donor and the purpose of your donation. Further information might be required to provide you with a receipt. This data can only be accessed by the Treasurer, his/her Assistant(s), and our Accountant strictly for purposes related to accounting and fulfilling our information obligations towards the Belgian tax authorities. In the future, we might ask external accounting service providers to help us with our accounting obligations, in which case we might share the data from these transactions with them, under the conditions of strict confidentiality and non-disclosure.
Currently we use the following payment handling services:
You are able to set your devices to accept all cookies, to notify you when a cookie is issued, or not to receive cookies at any time, although of course please be aware this means that you’ll miss out on some personalised services. You should read the information that came with your browser software to see how you can do this.
Currently, we have set the following cookies in your browser:
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Third party tools
At this point, we use tools from the following third-party providers on some pages on our website:
Please be aware that if you are logged in to these services, they can track your visit those of our pages where these tools are embedded.
Beyond that, Unconditional Basic Income can be found on further social media platforms, to which we link from different points on our website:
Hosting and log files
While you are visiting our website, our server records the following information:
- your IP-Address
- date and time of your requests
- time zone difference to GMT
- amount of data transmitted
- referring website
- your browser (including language and version)
- your operating system
This information is used in a pseudonymised way to create visitor statistics so we can continuously improve our website. Your IP address is deleted after 7 days, all other information after 3 months. We never connect this information to any other information we might have saved about you.
All our webforms use SSL (“Secure Socket Layer”) technology to ensure the security of the information you transmit to us.
Contact for data handling requests
We will hold your personal information on our systems for as long as is necessary for the relevant activity, and meet any legal or regulatory requirement. This is so that we can provide the services or information you have requested, to administer your relationship with us, to ensure we don’t communicate with you if you’ve asked us not to and to comply with the law.
You have, under certain legal conditions, the right to request:
- information on what data we store about you
- changes of the data we store about you
- access to your data being limited
- deleting of personal information we store about you.,
If you want to request any of the above, please send an email to firstname.lastname@example.org.
For any other requests connected to our data protection processes, please contact Leire Ríncon (UBIE Chair) via email@example.com.
Unconditional Basic Income Europe is registered in Belgium as an international non-profit association (aisbl). Our registry number is 0633895889.
This version was updated on 17 February 2020.