Privacy Policy

We at Unconditional Basic Income Europe (UBIE) respect, value and protect personal data of all individuals who interact with us. On this page, you will find detailed information about what data we might acquire about you and how we handle your data.

 

Principles

Our guiding principles for dealing with personal data are:

  • We do not collect more data than absolutely necessary for any given purpose.
  • We only use data for the purpose it was collected for.
  • We do not disclose your data to third parties.
  • We keep track of all processes through which we acquire personal data.
  • We ensure that additional controls are in place for financial information.
  • If you want to know, we can inform you about what kind of data we store about you at any time.
  • Upon your request, we will delete personal information we have collected about you.
  • All staff and volunteers at UBIE who have access to your data understand the importance of keeping your information safe and secure at all times and are required  to sign a Data Confidentiality Agreement with UBIE.

We make sure that appropriate physical, technical and human controls are in place to ensure we take good care of your information. However, we would like to point out that while we do our best to protect your privacy, UBIE cannot guarantee 100% security of information shared with us over the internet. Some ways of online data exchange – such as unencrypted e-mails – are always at some risk of being intercepted by third parties without your or our knowledge. Therefore whenever you transmit information to us, you do so at your own risk. Once we receive your data, we make every effort to try to ensure its security on our systems.

We cannot be responsible for the privacy policies and practices of other websites even if you access them using links from our websites and recommend that you check the policy of each site you visit.

Sometimes we may transfer information submitted by you to a service provider outside the European Economic Area (EEA) – which may include a country that does not have the same level of data protection as within the EU/EEA. In these circumstances, we take all reasonable steps to ensure the safety and security of your information as set out in this Privacy Policy, including adhering to the EU-US privacy shield agreement.

 

Newsletter

On various places on our website, you can sign up for our newsletter or for our press newsletter. Usually we will only ask for you email address. In some cases we might also ask for your name and country to personalise our communication to you. We will only use this information to send you the newsletter (respectively press information) by email. Your sign-on will only become effective once you have verified it by clicking on the link in the verification email we then send to the email address you have provided (double-opt-in procedure). You can unsubscribe at any time by clicking on the unsubscribe link in the footer section of any of the newsletters or press information mails you have received from us.

To circulate our newsletter, our press information mails, and in a few exceptional cases also some information mails to our members, we use the online tool “Mailchimp” by the Rocket Science Group (675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, United States). Your data is stored and handled under the terms of the EU-U.S. Privacy Shield Framework in accordance with Mailchimp’s Privacy Policy.

To improve the quality of the newsletters we are sending to you and to make them more informative for you, we make use of Mailchimp’s tracking function. This allows us to see when you have opened a particular newsletter and if you clicked on any of the links in the newsletter. Only a very small group within our Communication Team has access to this information and we do not share these insights within UBIE or with third parties (other than perhaps in the form of anonymised, aggregated statistics).

Application for membership

If you want to become member of UBIE, we will ask you to provide a wider range of personal information about your identity, ways of contacting you, your motivations and about your skills that you could bring in to support UBIE’s work. We might append this information by data we need to manage your membership (e.g. date of joining or membership fee payment details). Only a very small number of people within UBIE (usually the Core Group as well as members of the Membership Working Group) have access to this information. All persons dealing with your data are required to sign our Data Confidentiality Agreement. However, we regularly use this information to connect you to other members of UBIE, most notably Working Group coordinators and National Contact Points. We also use your contact information to add you to our Membership Mailing List and to online tools we use within the network. We do not share personal information of our members with third parties.

Donations

In order to handle donations and to collect membership fees, we use third-party tools. Through these, you might be asked to provide data that identifies you as donor and the purpose of your donation. Further information might be required to provide you with a receipt. This data can only be accessed by the Treasurer, his/her Assistant(s), and our Accountant strictly for purposes related to accounting and fulfilling our information obligations towards the Belgian tax authorities. In the future, we might ask external accounting service providers to help us with our accounting obligations, in which case we might share the data from these transactions with them, under the conditions of strict confidentiality and non-disclosure.

Currently we use the following payment handling services:

  1. The tool “Open Collective” provided by Open Source Collective 501c(6), EIN: 82-2037583, 340 S LEMON AVE #3717, Walnut CA 91789, United States. For further details, please consult their Privacy Policy and their Terms of Service.
  2. The tool PayPal, provided by PayPal (Europe) S.à.r.l. et Cie, S.C.A. with registered head office at 22-24 Boulevard Royal L-2449, Luxembourg. For further details, please consult their Privacy Policy and their Legal Agreements.

Cookies

Cookies are small text files that are placed on your device to help us give you a better experience of using our website. Cookies do lots of different things, such as allowing us to personalise the website to your requirements, estimate the number of visitors to our site, including the source and patterns relating to this traffic, understand how visitors use the site, and how we can enhance this experience.

You are able to set your devices to accept all cookies, to notify you when a cookie is issued, or not to receive cookies at any time, although of course please be aware this means that you’ll miss out on some personalised services. You should read the information that came with your browser software to see how you can do this.

Currently, we have set the following cookies in your browser:

CookieTypeDurationDescription
Click here to delete all cookies

Third party tools

Some of the third party tools we have embedded on some of our pages might use cookies to collect anonymised information about you. If you are logged in to your account with these service providers (list below), information about your visit to our website might be connected to your profile information. UBIE does not have access to this data. If you want to prevent other services to record data about your visit to UBIE’s website, please make sure you log out of your profile there before visiting our site.

At this point, we use tools from the following third-party providers on some pages on our website:

  • On some of our pages we embed maps and forms provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). In some cases we might also link to documents stored on Google’s servers. See Google’s privacy policy here.
  • On some pages, we embed videos from YouTube, a service of Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). See Google’s privacy policy for YouTube here.
  • On some pages we might use images or galleries saved on Flickr, a service of SmugMug (67 E. Evelyn Ave, Suite 200, Mountain View, California, USA). You can check out Flickr’s privacy policy here.

Beyond that, Unconditional Basic Income can be found on further social media platforms, to which we link from different points on our website:

 

Hosting and log files

Our website is hosted by minuskel screen partner GmbH (Am Friedrichshain 22, 10407 Berlin) on secure servers located in Germany. Here you can consult their technical information and their data security advice for websites they host (linked pages are in German).

While you are visiting our website, our server records the following information:

  • your IP-Address
  • date and time of your requests
  • time zone difference to GMT
  • HTTP-status
  • amount of data transmitted
  • referring website
  • your browser (including language and version)
  • your operating system

This information is used in a pseudonymised way to create visitor statistics so we can continuously improve our website. Your IP address is deleted after 7 days, all other information after 3 months. We never connect this information to any other information we might have saved about you.

All our webforms use SSL (“Secure Socket Layer”) technology to ensure the security of the information you transmit to us.

Contact for data handling requests

We will hold your personal information on our systems for as long as is necessary for the relevant activity, and meet any legal or regulatory requirement. This is so that we can provide the services or information you have requested, to administer your relationship with us, to ensure we don’t communicate with you if you’ve asked us not to and to comply with the law.

You have, under certain legal conditions, the right to request:

  1. information on what data we store about you
  2. changes of the data we store about you
  3. access to your data being limited
  4. deleting of personal information we store about you.,

If you want to request any of the above, please send an email to contact@ubie.org.

For any other requests connected to our data protection processes, please contact Dániel Fehér (UBIE Chair) via daniel@ubie.org.

Unconditional Basic Income Europe is registered in Belgium as an international non-profit association (aisbl). Our registry number is 0633895889.

Review process

About once a year, if the legal requirements change or when we introduce new data collection processes, we review our privacy policy and revise it as necessary.

This version was updated on 24 May 2018.